Now that you hold in hand corporate documents, you are ready to proceed with all your corporate design and stationary. As much as you want your company stamp, company letterhead and other corporate inventory to be unique, there are still certain rules you need to follow to ensure compliance with the requirements. Certain registration authorities even provide templates, to show, which wording needs to be included in the specific document or on the stamp. In this chapter we want to share with you common practice in the UAE and give you examples, as to what your major corporate items may look like.
The very first item you need, when your company is registered and the corporate documents are issued, is a company stamp. Company stamp cannot be manufactured before registration is completed, because as you come to a printing station, you will be requested to provide your original license and your personal ID. To be able to order a stamp, you need to be either a manager of the company mentioned on the license or hold a power of attorney from the manager. Please note that all printing stations were requested to follow the said rules.
As soon as you come to a printing station, you will immediately have a whole range of questions: what shape or what size your stamp can have? And do you need to mention your P.O. Box and address? Can you have a logo on your stamp? Should the Arabic company name appear on the stamp? Here you must remember just two things, that need to be mentioned on the stamp no matter what: this is first of all company name both in English and Arabic (as it is mentioned on your company’s license) and the address limited to the emirate and the country, for example “Dubai, U.A.E.” Everything else is optional. You can, for instance, insert your company’s logo, or you can mention the number of your company’s license, or you can include a P.O. Box number along with the emirate and the country. It will be up to you to decide, how detailed you want the future stamp to be. But here we would like to give you a recommendation: try not to mention those details on the stamp, that can be changed soon and you are aware of the upcoming changes and amendments. This can be a P.O. Box number, company’s address or logo. To avoid replacement of the stamp, limit the details on your stamp to the company’s name and a brief address only, the details that will not change for sure.
Next you will need to take care of your company’s letterhead design, because moving forward all official documents your company will be issuing, will need to be printed on the company’s letterhead. While some registration authorities do not communicate to their member companies how they suggest the letterheads to be structured, others provide clear guidelines, as to what specific parts need to be included in the document. We decided to take an example of one of the free zones in Dubai, which is very regulated, and also requires member companies to follow the rules, including those with respect to company letterheads. First of all, if you are requested to submit a copy of a company’s letterhead upon company’s registration completion, be aware, that any amendments to the letterhead design in the future shall be communicated to the free zone authority. In other words, if you decide to change anything in your letterhead or completely redesign it, you need to submit a sample of the new letterhead to the registration authority, so that they could update their records. As in case with the stamp, letterhead shall contain two important parts: first of all, this is a complete company address, including company’s license number. And the second important aspect is to mention according to the rules of which registration authority the company was formed. By way of example, you can say “Company X FZE is incorporated in accordance with the rules and regulations of X Free zone.” Right below this statement you will mention then the full address of the company, including phone number and email address, as well as the company’s license number. There is no specific space on the document that shall be dedicated to this block of information. You can insert all information in the footer, or split it between the footer and the header, or place everything in the header only. And, finally, it will be left up to you to add any artwork (logo, design) or any industry specific information on your company’s letterhead.
So, we have just discussed your company stamp and your corporate letterhead. What about business cards, you may ask? There are no specific rules with respect to them. You may want to include as much information as possible, or, on the contrary, you may decide to limit description to your contact details, as you may be in the process of moving to a different commercial space and the address of the same shall be not available yet. At the end of the day, your business card shall tell anyone, what business you are engaged in and how you can help, even if they find your business card on their office desk a year later and they do not remember, where you met before.
In general, the common rule for all your stationary should be the following: first company name approval, then design. Let the registration authority come back to you with the approved name for the company first, and only after that commence discussions in connection with your brand.
Some of the aspects mentioned in this chapter may seem quite obvious. Nevertheless, we have noticed, that business owners ask questions regarding company stamp manufacturing, letterhead and business card design quite often. Therefore, the purpose of this chapter was to ensure that you know how to proceed with the said items, as soon as your company is registered.
If you want to know more about Dubai freezone company formation, feel free to get in touch with our professional consultant team and we would be delighted to assist you and help you to compare Dubai freezone company setup costs and help you to find that free zone, which would suit your business needs the most.
Disclaimer: Business Boutique UAE-Consultants.com is not affiliated with any particular government or legal entity. Business Boutique does not give professional legal advice nor any other professional advice subject to a public office in the government. This article merely sets out a simple and basic idea as to the reasons of Dubai freezone company setup and Dubai free zone company formation cost. Business Boutique in no way holds nor imposes any official governmental or legal authority and the article herein is only to be taken as a guide. All further governmental or legal issues should be addressed to the corresponding authorities.
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